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75 % Acceleration in Invoicing

The implementation of Microsoft Dynamics 365 Business Central at K-Recruiting has led to improvements in invoicing, reporting, and payment management.
Overview:

Our Project with K-Recruiting

The company K-Recruiting specializes in personnel recruitment for the life sciences industry (pharmaceuticals and biotech, medical technology and diagnostics, generics and biosimilars, as well as animal health). With extensive experience in connecting companies and independent consultants, the company operates nationally and internationally. Continuous corporate growth has led to the inclusion of three locations (Munich, Weinfelden, Herisau) and over approximately 75 employees at K-Recruiting.

3
Locations

75
Team members

Initial Situation

“We were using a CRM software specifically designed for personnel recruitment, which could no longer efficiently handle the invoicing process due to our company’s growth from 5 to over 70 employees. Upgrading the existing system was not an option as it would make us overly dependent on the manufacturing company and implementing changes was too cumbersome.

Given the importance of seamlessly managing contracts and the entire invoicing process when matching highly qualified consultants with our clients, our previous system required a lot of manual work. To continue operating efficiently and error-free in the future, we needed to adapt our processes. This particularly involved organizing ongoing contracts as well as debtor and creditor management, including payment management and dunning.

Our reporting and reporting system were also affected. We were working with a manually updated data model that relied on both our CRM system and various locally stored Excel spreadsheets. To ensure we could always rely on our data foundations even with increasing company growth, we needed a system that would provide reliable data in real-time without requiring additional work.”

Challenges/Wishes at a Glance:

  1. Manual contract management
  2. Manual debtor and creditor management
  3. Manual invoicing process (including dunning)
  4. Manual reporting
Set Focus:

The Goal

“Our main goal was to further digitize and automate contract management as well as accounting and reporting. It was important for us to use a solution that is standard-compliant, future-proof, and flexible.”

Result

“We are now adopting Dynamics 365 Business Central in the Cloud. Through the standard solution combined with other Microsoft products and individual customizations by anaptis, we have been able to significantly optimize our processes:

The contract management has been revamped and automated, allowing us to capture all important information and data within a framework order. To document and access all the specifics of our business directly in one place, anaptis has extended the standard of Dynamics 365 Business Central accordingly. This enables us to create, send, and pay invoices directly from the order, both for the company and for the respective consultant.

The subsequent reporting process is now highly automated, and the error-proneness resulting from previously manually maintained Excel spreadsheets has significantly decreased due to the level of automation and the elimination of manual steps.

The cross-platform use of various Microsoft products such as Dynamics 365 Business Central and Microsoft Power BI provides great added value for us in our daily operations. The entire company benefits from real-time analysis of all data as well as a high degree of professionalization of technical tools.”

Improvements at a Glance:

  1. Acceleration of invoicing (now takes only about a quarter of the original time)
  2. Basis for reporting is not external Excel sources, but the ERP System
  3. Proper mapping and tracking of the invoicing process
  4. Automatic recording of incoming payments
  5. Direct export of outgoing payments to the bank (simplified OPOS & payment management)
  6. Offering a convenient billing process for candidates (credit notes)
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“Overall, the support and implementation by anaptis were excellent! The collaboration was always professional, solution-oriented, and quick, and the implementation was flawless. By optimizing the invoicing process, our daily work has significantly improved. The support and assistance after the introduction of the new processes are also excellent.”

Julia Werkstetter, Accounting Manager, K-Recruiting GmbH

Everything at a Glance:

Which Products Were Used?

Microsoft Dynamics 365 Business Central
Microsoft Dynamics 365 Business Central is the ERP solution for linking your business areas.
Microsoft Power BI
Microsoft Power BI is the business intelligence tool from Microsoft that helps you visualize data and generate reports.
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