Success Story: One System. One Source of Truth. Greater Efficiency.

With the introduction of Microsoft Dynamics 365 Business Central Online, avency GmbH streamlined its business processes on a centralized platform, creating a reliable foundation for growth and efficiency.

  • Successful cloud ERP implementation
  • Single source of truth with improved reporting insights
  • Increased efficiency through process automation
The Expectations of avency:

Goal: One Central Data Source. More Efficient Processes.

“Our goal was to map all business processes within a modern ERP solution and establish a single source of truth for the entire organization. At the same time, we aimed to simplify data management and automate repetitive tasks. A key priority was streamlining the invoicing process to reduce administrative effort and improve operational efficiency.”

The Results of Our Work:

Improvements at a Glance

  1. Clearly defined and standardized processes across the business
  2. Increased flexibility to meet specific business requirements
  3. Future‑ready system architecture with seamless integration capabilities
  4. Greater transparency and higher data quality through a centralized data foundation
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That's how it has been so far:

Initial State: Between Multiple Systems and Excel

“Prior to the implementation of Microsoft Dynamics 365 Business Central Online (Cloud), our business processes were spread across several systems, with Excel being used extensively for numerous activities. This led to duplicate data maintenance and limited visibility, as information was not stored centrally. Furthermore, parts of the invoicing process were handled manually, resulting in considerable administrative effort.”

 

Challenges at a Glance:

  1. Business processes spread across multiple systems
  2. Duplicate data maintenance and disconnected workflows
  3. Time‑consuming manual invoicing processes
  4. Limited visibility and reporting due to fragmented data sources
How Did avency Approach Us?

Partner Search: avency meets anaptis

“When evaluating a modern ERP solution, we were looking for more than just software expertise. We needed a partner who understood our business requirements and could translate them into practical, sustainable solutions. Our goal was to implement a system that remained close to the standard while providing the flexibility required to support the specific needs of our corporate group.

By choosing anaptis, we partnered with a Microsoft specialist that combines technical expertise with a pragmatic implementation approach. The regional proximity fostered a highly collaborative relationship based on trust from day one. Clear communication, rapid response times, and direct access to the project team enabled us to address challenges quickly and effectively. This partnership-driven approach played a significant role in the successful deployment of Dynamics 365 Business Central Online.”

This is What We Have Done:

Implementation: Business Central (Cloud)

“Microsoft Dynamics 365 Business Central Online was implemented through agile project phases with clearly defined milestones. From the outset, key users were closely involved and provided with an early prototype. Through extensive testing and continuous feedback, they contributed valuable practical insights and helped shape future business processes.

During the implementation, business requirements were evaluated and translated into processes that remained as close as possible to the standard capabilities of Business Central. Special focus was placed on establishing a centralized data foundation, streamlining invoicing, supporting group-wide reporting through dimensions, and extending the solution with product management and maintenance capabilities.

Thanks to the close collaboration between avency and anaptis, intensive testing phases, and the active involvement of key users, the implementation of Dynamics 365 Business Central Online proceeded smoothly. The new ERP system was quickly adopted into daily operations, and shortly after go-live, users were already working confidently and efficiently within Business Central.”

The Successful Result:

Result: Cloud-based ERP Solution

„With the introduction of Microsoft Dynamics 365 Business Central Online (Cloud), all employees now work from a single source of truth. Information is available centrally, duplicate data entry has been eliminated, and business decisions are based on consistent, reliable data.

One of the most significant improvements has been achieved in invoicing. Previously, invoice creation involved substantial manual effort. Today, the process is largely automated, significantly reducing administrative workload and allowing employees to focus on higher-value activities. Automation has also improved efficiency while reducing the risk of errors.

Business Central has also strengthened controlling and reporting capabilities. By consolidating all relevant information in one system, reporting has become faster, easier, and more transparent. This enables better visibility into business performance and supports informed decision-making.

Furthermore, the requirements of our corporate group have been successfully implemented through the use of dimensions within Business Central. This allows data to be evaluated flexibly across different organizational units and creates a solid foundation for sustainable growth.”

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Just a few months after go‑live, the value of Dynamics 365 Business Central is already evident. Centralized data, enhanced reporting capabilities, and automated invoicing have made our daily operations more efficient. With its deep expertise, pragmatic approach, and rapid response times, anaptis proved to be a trusted partner throughout the entire implementation journey.

Lena Reckhorn, Project Manager & David Gründel, CFO & COO, avency GmbH

May We Introduce:

avency Became Cloud ready

For more than 20 years, avency GmbH has been helping organizations build secure digital workplaces and resilient IT infrastructures. Headquartered in Ostbevern, with additional locations in Münster and Bayreuth, the company delivers managed services and specialized solutions in the areas of cybersecurity, Identity & Access Management, and Unified Endpoint Management. In addition, avency has developed VARIOS AI, its own platform designed for the secure and controlled use of generative AI in business environments. avency GmbH is a member of the Sequotech Group.

3
Locations

44
Team members

20
Years of experience

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