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ERP Solution for the Rental Industry

Believe it or not, it doesn’t have to be an industry solution. We improve companies that rent out with our standards-based approach.

Useful for most Industries:

ERP Standard Solution instead of Rigid Industry Solution

We have not committed ourselves to specific sectors. Nevertheless, we now have a number of rental customers and are very familiar with the challenges in this sector. Whether construction machinery rental, load carrier rental or advertising space rental – the software is designed for the rental of a wide variety of items and services. What is our approach to ERP software for rental? In a nutshell: We always use the standard ERP solution Dynamics 365 Business Central (formerly Dynamics NAV/Navision) and add other technologies such as Microsoft Office 365, the Microsoft Power Platform and industry-specific add-ons. If necessary, we can also program individual adaptations for you. This is what sets us apart from our competitors. Your system remains updatable and you remain independent of the partner company.

Standard ERP Solution

Experience has shown that we can map the majority of our projects in the Dynamics 365 Business Central standard. The system standard includes all processes (e.g. finance, warehouse).


If the standard solution is not sufficient, we can easily solve some challenges with add-ons and Microsoft products (e.g. Microsoft 365, Microsoft Power Platform).


If you require further special functionalities, we can solve your challenges with individual adaptations. Contact us and we will be happy to advise you on your request.

ERP Software for the Rental of Properties:

Functions for ERP Software in the Rental Sector

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Managing Master Data

In Dynamics 365 Business Central, you can easily manage master data (including prices) for your rental properties. Similarly, you can maintain relevant data for customers or tenants in the ERP solution.

We have also implemented the following customizations:

  • Pallet movements (customization)

    If necessary, we will program a customization for an overview of pallet movements:

    • How many pallets do we owe to the customer?
    • Have we delivered the pallets to the customer?
    • How many pallets does the customer owe us?
    • Have we received the pallets from the customer?
  • Pallet management (customization)

    When goods are shipped on pallets by freight forwarders, it is important to know the size and weight of the pallets in order to inform the freight forwarder. In addition, the goods must be flexibly distributed on pallets. We will program a customization for you to easily organize and manage the pallets. This will allow you to determine the dimensions and total weight. Creating pallet lists for loading and bill of materials for pallet construction would also be possible.

  • Continuous inventory (customization)

    During the execution of point-in-time inventories, business operations are often closed for hours or days. External service companies are also used for counts. This effort can be minimized by continuous inventory. We offer you a solution that can be used in parallel with day-to-day operations in Dynamics 365 Business Central (formerly Dynamics NAV/Navision). Inventory employees receive a personal stack of counting lists (export from Dynamics 365 Business Central) that still need to be processed. After counting – for example, using a scanner – the data is recorded and transferred back to the Dynamics 365 Business Central standard.

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Checking Availability

In the rental business, it is important to have a central control tool for all rental processes. This way, the status of the rental property can be viewed at any time and resources can be better planned. Practical are planning boards with colored markings of availabilities or tabular listings. This allows for the making of reliable statements to customers at short notice.

In this area, we have already implemented the following customizations:

  • 3D site plan (customization)

    If you rent out spaces (e.g., advertising spaces), we will create an interactive site plan of your rental area (e.g., airport at Media Frankfurt). This allows you to make bookings directly on the site plan (availability calculation within the rental module).

  • Rental forecast (customization)

    We implement a tool that allows you to easily and intuitively forecast what your rental occupancy will look like. This provides you with more transparency and a better planning basis.

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Manage Contracts

In the rental business, managing rental contracts plays a significant role.

Dynamics 365 Business Central supports you in contract management. Here, you can maintain information about delivery and payment terms as well as return agreements.

In this area, we have also implemented the following customizations:

  • Contribution margin calculation (customization)

    We offer you a tool for precise contribution margin calculation in your rental company. Secure additional meaningful key figures for controlling your company within the multi-level contribution margin calculation and relate all costs (e.g., cleaning, maintenance, electricity costs) to direct (e.g., advertising income) and indirect income (e.g., ancillary services like printing).

  • Document management (interface/add-on)

    For professional document management, we offer you an interface to software of your choice (e.g., D3) or the fully integrated solution Document Capture. Manage documents anytime, anywhere.

    With the Continia Document Output add-on, you gain a software solution for managing digital file outputs from Microsoft Dynamics 365 Business Central. The add-on saves you time and reduces your complex manual processes, helping you keep track of all sent and created documents.


  • Electronic data interchange (add-on)

    With Anveo EDI, you can easily exchange data

    • with your customers (e.g., orders, invoices, credit notes, delivery notes, item data, availabilities, prices),
    • with partner companies (improved business relationships through automated processes),
    • with delivery companies (e.g., order processing, confirmations, availabilities, or delivery notes), or
    • between locations/clients (e.g., financial data and item information).
  • Periodic billing of rental contracts (customization)

    We will program a customization for you to easily bill rental contracts periodically per debtor.

  • Availability calculation (customization)

    With an integrated availability calculation within the system, you no longer need to switch between different systems but can directly view the availability of your rental items.

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Providing Service

If rental items show defects or damages, it is important that a quick service process takes place.

In Dynamics 365 Business Central, you can maintain replacement items and schedule service appointments.

The following customization is also possible and popular:

  • Mobile service app (add-on)

    With the Mobile Service App by Anveo, your employees can easily access Dynamics 365 Business Central (formerly NAV/Navision) on the go. And that regardless of network coverage and even offline. The module is also ideal for field staff and service technicians.

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Writing Invoices

In Dynamics 365 Business Central, you can create quotation and invoice templates in your corporate design, send them from the system, and archive them. This allows you to easily bill booked times, resource consumption, and project-related purchases.

The following customizations are also possible and popular:

Enjoy the Benefits Now:

Your Dynamics 365 Business Central Benefits

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Standard Solution

It is our top priority to implement your requirements as closely as possible to the standard. Your system should be updatable and you should remain independent.

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With Dynamics 365 Business Central, you are always flexible and free. Whether it’s storage, users, or add-ons from AppSource – The system scales with you.

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You can currently run Dynamics 365 Business Central on servers in your own company (On-Premise), online (from the Cloud), or in a hybrid environment.

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By using interconnected data, you can easily create reports and analyses in real time, identify trends and forecasts, and make well-informed decisions.

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Microsoft Tools

You can seamlessly integrate the ERP system with Microsoft tools (e.g., Microsoft 365, Power Platform) and experience the unified Microsoft look and feel.

ERP Software for the Rental Industry:

An Excerpt from Our References

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      Picture credits: ID 5fvMWp1r2n0 © Bram Naus | Unsplash (Picture rental)