Effectively Manage Transactions

With the “Extended Asset Accounting” module, you expand your system standard with several new features:

• Automatic reduction of acquisition costs when paying a purchase invoice for assets minus cash discounts
• Freely definable templates for task creation
• Booking of quantities on assets including the possibility to realize partial disposals
• Separate representation of scrapping and sales including separate booking on separate accounts in the financial accounting
• Utilization of meaningful reports (e.g., asset disposals and acquisitions, asset register, inventory list)

With this module, you benefit from the optimized display of items:

• per general ledger account,
• per debtor,
• per creditor, on-screen and in print.

Items can be annotated and printed as needed – on the account sheet, on the open item list, or separately. Additionally, you have the option to modify your booking text or external document number afterward. Generate balance confirmations with accompanying letters for debtors and creditors and send them via email.
Furthermore, print meaningful evaluations such as:

• Account sheets with shading and Excel exports
• Open item lists with Excel export to review the open items retrospectively and simultaneously as of today
• Payment behavior of debtor or creditor

The free module “Cash Book and Check Depositor” is divided into two areas:

Cash Book
The “Cash Book” functionality includes a separate ledger sheet template for cash as well as the Cash Book journal. This allows you to manage your cash directly in OPplus 365 and print necessary reports directly from the system.

In contrast to the standard ledger sheet, here you have the current balance of the cash account directly in view, as well as the balance after booking.

Furthermore, the module includes a plausibility check to ensure that the cash balance cannot become negative.

Check Depositor
The “Check Depositor” functionality is suitable for companies that receive checks from their customers as payment for outgoing invoices and deposit them with their bank for credit. In this case, banks expect a filled-out check depositor. In practice, this is often filled out manually and later in Microsoft Dynamics 365 Business Central, a manual assignment of the checks (or the check credit) to the corresponding outgoing invoices is made again.

Our module eliminates this double work as well as the limitation of the number of checks per check depositor. You enter the check amounts directly in the system, already set the offsets to open items, print the check depositor, and then book the recorded items.

Analogous to debtors and creditors, you can also create open items on general ledger accounts here. You can print OP lists for general ledger accounts or export them to Excel: Especially for accounts like “Cash in Transit,” “Pass-through Items,” or “Prepaid Expenses,” this is a significant advantage. The benefits are clear:

• Date-specific analysis through detailed general ledger items
• Linking of items (same offsetting functions as with debtors and creditors)
• Clear presentation of teh G/L accounts with the respective open items
• Application of a report to automatically offset items

With the “Multistage Cash Discount” module, you have the ability to store up to four additional cash discount formulas and cash discounts in percentage.

These additional cash discount data are then taken into account in the payment import and payment export modules accordingly.

If you want to arrange installment payments with your creditors or debtors, you can use the option to generate installment payment documents with different due dates:

• Two options (freely definable templates or manual)
• When booking the original document
• From the booked item

Especially when managing many clients, this module offers a lot of convenience:

• Central access to open items, open payment import journals, and bank balances
• Central management of all payment proposals
• Convenient reallocation of payments within the treasury network and assignment to original items
• Representation of cash pooling within the treasury network

The flexible management of debtor/creditor associations and centralized settlement is very useful in conjunction with the payment import and export modules. In concrete terms, this means, for example, that you can combine several debtors into one association and clear several debtors in one step when clearing items. This means that you have invoices for different customers, but these are only paid by one customer.

The module also includes the group. This means that you have the option of offsetting a customer with a vendor. You can use these offsets when importing bank statements in extended item clearing and you also have the option of making offsets in the payment proposal.