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Smooth Processes with SCM Navision:

Supply Chain Management in Dynamics 365 Business Central

With Dynamics 365 Business Central, you can efficiently map, simplify, and control all processes along the supply chain. This achieves high transparency and smooth operations in the areas of: procurement, sales, manufacturing, logistics, and warehousing.

Customization to individual workflows is also possible thanks to the capability of workflows. Simplify your work with SCM functionalities.

Powerful Functions:

Your Functions for the Supply Chain Management

  • The supply chain encompasses the entire value creation process – from ordering to delivery and payment of the product or service. The following functions play a role along the entire supply chain:

    • Item tracking

      Item tracking allows you to trace the serial or batch number forwards or backwards in a sequence of booked warehouse transactions.

      You can see how and when an item was

      • received,
      • produced,
      • transferred,
      • sold,
      • consumed, or
      • returned.

      Item tracking is particularly helpful in terms of quality assurance. For example, if you need to find out which customer received products with a specific serial and/or batch number or which batch a defective component came from.

    • Drop shipping

      In drop shipping, goods are shipped directly from the supplier to the customer.

      You can easily map a drop shipment from one of your suppliers directly to your customers. When you create a sales order via the drop shipment function and then create a purchase order, the customer is already automatically specified in the Ship to field. This allows you to instruct the supplier to send the goods directly to the customer.

  • Procurement of goods is an essential part of supply chain management. Typically, resources such as raw materials, semi-finished products, services, personnel, and information are procured as needed by the company.

    • Procurement processing

      Create a purchase request as the first step for a purchase order. This is used to request specific products from a supplier under special delivery and payment terms. This purchase request can be easily converted into a purchase order with just a few clicks if you indeed wish to purchase the requested items.

      Microsoft Dynamics 365 Business Central Purchasing Purchase Request
      Purchase request in Microsoft Dynamics 365 Business Central

      Once you have received the goods or completed the purchased service, you book the order to update inventory and financial data and initiate payment to the supplier according to the payment terms.

    • Supplier catalog items

      You can also offer items to your customers that are not listed in your item master. These are called (supplier) catalog items. The purpose is to avoid bloating your item master with external items but still have the product information stored in the system. From your catalog item master, you can easily create items for sale.

      Catalog items in Dynamics 365 Business Central
    • Demand forecasting

      You can easily plan the sales of your items and control your orders based on that, avoiding stockouts. You can see if an item might soon be out of stock and when the stock needs to be replenished.

      The system forecasts future sales based on past sales history. This forecast is done at the item level. In the “Item Planning” area, a chart is displayed showing the estimated sales of this item in the upcoming period.

      Dynamics 365 Business Central Item Planning
      Item planning
    • Purchase order date calculation

      For better planning, the system automatically calculates the date by which you need to order an item to have it available in inventory by a certain date. This is called the order date.

      The expected goods receipt date is then the date when you can expect the items to be available for picking.

  • You can easily manage the transportation of your products comprehensively – from route planning to shipment tracking to delivery.

    • Homologation (customization)

      You receive certified vehicle documents from the Federal Motor Transport Authority (KBA) as a template and need to enter additional vehicle-related information. With our custom development, you receive a form that allows you to print the missing information on the vehicle document.

    • Truck scale integration (customization)

      For determining the weight of goods such as sand, we offer you the integration of a truck scale into the system. This will display the weight in the sales order.

    • Freight forwarding or delivery

      If you collaborate with specific companies for delivery, it is possible to create them along with their own code and detailed information.

      If the delivering company offers online parcel tracking, you can also set up automatic parcel tracking. When adding delivering companies to your sales orders, you can also specify the transport methods offered for each. For each delivering company, you can create an unlimited number of transport methods and also set a transport time for each method.

    • Route planning

      For optimal route planning, we implement an interface to third-party software (e.g., Wanko). This allows you to optimize your routes – even across personnel.

    • Shipment tracking

      For shipment tracking, we develop an interface to a third-party shipping system (e.g., DPD). Alternatively, we also offer an interface to the Comsol Multiship module, which allows you to easily handle shipping processes with various delivery companies and freight forwarders.

dynamics 365 business central kundenkarte
Customer card in Dynamics 365 Business Central
SCM Navision Is Strong in Comparison:

Your Benefits through Our Supply Chain Management Functions

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Meet Deadlines

By using integrated data, you can predict the perfect times for reordering.

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You receive automatic suggestions for repeat orders. Or even better: automate your orders.

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Take Advantage of Discounts

Manage your delivery companies centrally in the system and make targeted use of discounts (without reminder fees).

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Satisfied Customers

You can easily handle returns and cancellations. This increases your customers’ satisfaction enormously.

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Lower Costs

With Dynamics 365 Business Central, you can sustainably reduce capital commitment in the warehouse in the long term.

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Save Time

Dynamics 365 Business Central also allows you to shorten procurement, throughput and delivery times.

From Theory to Practice:

Tutorial: Supply Chain Management with Dynamics 365 Business Central

  • To what extent does the system support me in strategic purchasing planning?

    Make-or-buy decision

    The procurement management is involved in decisions of the management when it comes to determining procurement methods. For example, when deciding which products or components the company should produce internally and which should be purchased from external suppliers.

    The system supports multiple planning options in procurement. This includes last-minute changes or make-or-buy decisions. You can determine purchase prices and manufacturing costs and derive your decision from them.

    Reporting key figures

    Furthermore, strategic procurement management is interested in or obligated within the company to evaluate and report purchasing key figures. You benefit from a strong reporting system, which is further enhanced by the integration of Microsoft Power BI. Through condensed data from all departments, you work with excellent decision templates – even when it comes to convincing others – and make well-founded decisions in the end.

    There are over 100 standard reports available for your use. However, you can also create custom reports tailored to your company’s needs. Frequently used reports, which are available in the purchasing module, for example, at the touch of a button, include:

    • Item ABC analysis
    • Item inventory turnover
    • Inventory value (see screenshot)
    • Material requirements
    • Inventory status (dimensions: purchase price variance, purchase/sales price list, by creditors, availabilities)


    Microsoft Dynamics 365 Business Central Purchasing Inventory Value Report
    Purchase inventory value report
  • How do I determine the need for materials or raw materials?

    For the procurement management, procurement planning is one of the most important tasks. The expected and actual needs of the company are crucial for this. The goal is to avoid stockouts and keep ordering and inventory costs as low as possible. It is necessary to adapt to the market situation and plan accordingly in the short, medium, or long term.

    The system automatically calculates the date by which you need to order an item to have it available in inventory by a certain date. If you specify a desired goods receipt date in a purchase order header, the calculated order date is the date by which the order must be placed to receive the items on the date you requested. If you do not specify a desired goods receipt date, the order date is used as the starting point for calculating the date by which the items are to arrive.

    The system distinguishes four different replenishment methods to accommodate various industries and companies:

    1. Fixed order quantity
    2. Replenish to maximum
    3. Order
    4. Lot-for-lot

    Various parameters can be considered depending on the method, such as:

    • Item reservations
    • Order quantity
    • Inventory levels
    • Lot accumulation period
    • Replanning period
    • Maximum stock
    • Minimum stock
    • Production type
    • Safety stock
    • Safety margins
    • Tolerance quantity in percentage
    • Overflow level
    • Time frame

    To decide on the replenishment method, the ABC analysis for classifying items serves as a basis. Items are classified into three different classes based on their value and volume relative to the total inventory. After classifying goods into these item classes, decisions about replenishment methods can be made:

    • A-Items typically have a low order frequency, so inventory holding is not necessary. Demand for these should be planned order by order.
    • For B-Items, the lot-for-lot method is recommended, where an order quantity is calculated to cover the sum of demand that will be due within a certain time frame.
    • C-Items are items with high and regular order frequency. Here, the recommendation is to maintain availability consistently at a level (=minimum stock) but below the maximum stock.
  • How can the order be processed?

    Once the demand for the goods is determined, they need to be procured. This means that they are requested from one or more suppliers and eventually ordered from a selected supplier.

    The basis for procurement is provided by the item and creditor master data. This master data is required in the procurement area for every purchase request, purchase order, and order processing. This highlights the necessity of correct master data management. Therefore, it is necessary to create the supplier as a creditor. The same applies to required items or references in the master data.

    Subsequently, it is possible to generate a purchase request. This can be the initial draft for an order. If the procurement management and the selected supplier agree, the order is processed internally. For this purpose, the request can be converted into an order.

    Microsoft Dynamics 365 Business Central Purchase Request
    Purchase request

    It is also possible to map blanket orders or framework contracts. These represent a framework for a long-term agreement between you and a creditor. A framework contract is typically created when a company commits to purchasing larger quantities, which will be provided over a longer period in several smaller deliveries.

    After successful confirmation of the purchase request, a request can be converted into a purchase order by the supplier at any time, with the option to archive the request if desired. The conversion to a purchase order can be completed via the Create Order action.

    Microsoft Dynamics 365 Business Central Purchase Request Create Order
    Purchase request create order

    The purchase order can then serve as the basis for later goods receipt and subsequent invoice posting, enabling items to be successfully booked into your own inventory and the order to be paid to the supplier.

    Potential returns can also be processed based on this.

Stay Up to Date With Us:

Workshop: We Set Up the Warehouse/Logistics Area with You

Would you like support in setting up the warehouse and logistics functions? Perfect, you’ve come to the right place.

In this workshop, we will set up the warehouse and logistics functional areas together within two days so that you can use the standard processes – remotely or on site.


  • Target group

    This workshop is aimed at companies that would like support in setting up the projects area in Dynamics 365 Business Central.

  • Description

    Within two days, we will set up the warehouse and logistics areas in Dynamics 365 Business Central for you.

    In detail, this means: item creation, item availability, item reservation, item blocking, warehousing data, stock levels, storage location setup, serial and batch numbers (item tracking) and shipping or delivery.

    This enables you to carry out standard processes: Inventory, picking, returns processing, stock transfer, goods receipt and goods issue.

  • Prerequisite

    You need at least one Dynamics 365 Business Central license (Essentials or Premium).

Decision Made Easy:

Why anaptis? Your Benefits


Why should you choose us as a partner company for ERP implementation from the vast Microsoft network? We provide you with an overview of what makes us unique:

  1. Close-to-standard and flexible approach
  2. Fair usage rights to the code
  3. Personalized support
  4. Honest and fair statements
  5. Experienced and reliable company
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Get to know us! In a free initial consultation, we’ll determine together if we, as a partner company, and the ERP system for medium-sized businesses, are the right solution for you and your company.

We are looking forward to your inquiry!


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