This is How You Work in Accordance with GDPR in Business Central
With Dynamics 365 Business Central, you easily comply with GDPR regulations. See for yourself!
Smart Functions of the Dynamics 365 GDPR:
GDPR Compliance in Dynamics 365 Business Central
Under the EU GDPR, companies have been imposed with certain regulations they must comply with in their daily operations. After all, individuals have gained specific rights to their personal data as a result.
Dynamics 365 Business Central already includes many useful features in its standard version that help you comply with these regulations. This allows you to spend less time on compliance issues and focus on what really matters.
Dynamics NAV GDPR:
Your Functions for Compliance with the GDPR
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Monitoring paths enable traceability and the establishment of responsibilities.
Dynamics 365 Business Central offers a detailed change log that documents all direct changes to data by users. Changes to security-relevant system tables such as user and authorization settings are also recorded. These logs help to track responsibilities and make access transparent.
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When you use the Microsoft Cloud, your data is stored securely and in compliance with the GDPR. It is stored in certified data centers and automatic encryption and other security measures are applied.
You can find more information about cloud security at Microsoft in our white paper: “Sicher in der Cloud? Geht doch!” (German).
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You are responsible and obliged to review and respond to every data subject request immediately.
Dynamics 365 Business Central offers guided processes to handle requests for access, rectification, restriction of processing, export or erasure of personal data efficiently and in compliance with the law.
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There are various ways to correct incomplete or incorrect data.
Mass editing with RapidStart
For quick editing of multiple records, you can export data to Excel with RapidStart to correct multiple records and then import the modified data from Excel.Individual editing
You can also naturally edit customer data stored in any field by manually editing the data element containing the affected personal data. -
You can export the customer data to an Excel file with RapidStart. You can then edit the customer data in Excel and save it in a standard, machine-readable format such as CSV or XML.
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If you work carefully at the outset, you’ll save yourself later hassle. That’s why you should classify data sensitivity. This means classifying fields once and specifying the type of data they contain.
Categories:
- Sensitive
- Personal
- Confidential
- Normal
This facilitates the targeted management and control of sensitive data. For more information on the categories, please refer to Microsoft.
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There are various ways to delete customer data.
Deleting individual data
You can delete customer data stored in any field manually by removing the data element containing the target customer data. This includes documents containing customer data, such as notes and booked sales and purchase invoices.Deleting an entire customer
You can directly delete customer data by deleting a contact and then running the batch job “Delete Interaction Log Entries for Canceled Interactions” to delete interactions for that contact.However, you must adhere to legal retention periods. You may delete purely personal data, but not data necessary for business operations (e.g., sales history).
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You can sort, search, and filter customer data using conventional methods. Learn more in our blog article “Sortieren, Suchen und Filtern in Business Central” (German article).
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The assignment of user rights can be finely granulated. You can set up individual access rights for different roles so that only authorized employees have access to personal data.
How does Dynamics 365 Business Central help in processing personal data correctly? In our blog article “Personenbezogene Daten richtig verarbeiten” (German article), we provide examples of interconnected processes supported by Dynamics 365 Business Central.
Decision Made Easy:
Why anaptis? Your Benefits
We have been a Microsoft-certified partner for medium-sized businesses for over 20 years. We assist you with the implementation of Dynamics 365 Business Central, upgrading existing systems, or providing support for your current software. Our clients operate in a wide range of industries, as we do not offer pre-packaged solutions but instead provide tailored, near-standard solutions that are precisely adapted to your individual processes. No frills. Only what you truly need.
Why anaptis? Discover the advantages that will make your heart beat faster:
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We prefer a standard-based software approach and first assess if a requirement can be solved with the standard. This is how we ensure that you remain independent and
Update -capable! -
From day one, expect honest and fair statements. We also stick to our commitments.
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You receive fair usage rights to the individual content created by us, including editing and access by third parties.
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You’ll be supported by a dedicated project team. We ensure that everyone feels included and understood.
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Our unique project methodology is structured but flexible – with maximum transparency, minimum costs, interactive workshops instead of specifications and comprehensible communication without technical jargon.
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With state-of-the-art technologies and a specialized innovation team, we help you get more out of your data.
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