We help rental companies improve with our ERP system (Dynamics 365 Business Central). Do you want connected processes and interactive visualizations to accurately calculate availability and reliably forecast future rental utilizations?
Whether construction machinery rental, load carrier rental or advertising space rental – the software is designed for the rental of a wide variety of items and services. In this respect, the everyday challenges are similar: When the software doesn’t work, it leads to data loss, inefficient workflows, and increased administrative costs. Does this sound familiar to you? Also, do you no longer have an overview of all rental properties? It doesn’t have to be that way.
We have a solution!
We have not committed to specific industries. Nevertheless, we now have a number of rental customers and are very familiar with the challenges in this sector. What is our approach to ERP software for rental? In short:
We always align ourselves with the standard ERP solution Dynamics 365 Business Central (formerly Dynamics NAV/Navision), which covers various departments, and we incorporate additional technologies such as Microsoft Office 365, the Microsoft Power Platform, Microsoft Copilot, as well as industry-specific add-ons. If necessary, we also program custom modifications for you. This significantly sets us apart from our competitors. Your system remains updatable and you are independent from the partner company. In our blog post “Standard ERP Solutions vs. Industry Solutions,” (German article) you will find a detailed comparison of the options.
In Dynamics 365 Business Central, you can easily manage master data (including prices) for your rental properties. Similarly, you can maintain relevant data for customers or tenants in the ERP solution.
We have also implemented the following customizations:
If necessary, we will program a customization for an overview of pallet movements:
When goods are shipped on pallets by freight forwarders, it is important to know the size and weight of the pallets in order to inform the freight forwarder. In addition, the goods must be flexibly distributed on pallets. We will program a customization for you to easily organize and manage the pallets. This will allow you to determine the dimensions and total weight. Creating pallet lists for loading and bill of materials for pallet construction would also be possible.
During the execution of point-in-time inventories, business operations are often closed for hours or days. External service companies are also used for counts. This effort can be minimized by continuous inventory. We offer you a solution that can be used in parallel with day-to-day operations in Dynamics 365 Business Central (formerly Dynamics NAV/Navision). Inventory employees receive a personal stack of counting lists (export from Dynamics 365 Business Central) that still need to be processed. After counting – for example, using a scanner – the data is recorded and transferred back to the Dynamics 365 Business Central standard.
In the rental business, it is important to have a central control tool for all rental processes. This way, the status of the rental property can be viewed at any time and resources can be better planned. Practical are planning boards with colored markings of availabilities or tabular listings. This allows for the making of reliable statements to customers at short notice.
In this area, we have already implemented the following customizations in Dynamics 365 Business Central:
If you rent out spaces (e.g., advertising spaces), we will create an interactive site plan of your rental area (e.g., airport at Media Frankfurt). This allows you to make bookings directly on the site plan (availability calculation within the rental module).
We implement a tool that allows you to easily and intuitively forecast what your rental occupancy will look like. This provides you with more transparency and a better planning basis.
In the rental business, managing rental contracts plays a significant role.
Dynamics 365 Business Central supports you in contract management. Here, you can maintain information about delivery and payment terms as well as return agreements.
In this area, we have also implemented the following customizations:
We offer you a tool for precise contribution margin calculation in your rental company. Secure additional meaningful key figures for controlling your company within the multi-level contribution margin calculation and relate all costs (e.g., cleaning, maintenance, electricity costs) to direct (e.g., advertising income) and indirect income (e.g., ancillary services like printing).
For professional document management, we offer you an interface to software of your choice (e.g., D3) or the fully integrated solution Document Capture. Manage documents anytime, anywhere.
With the Continia Document Output add-on, you gain a software solution for managing digital file outputs from Microsoft Dynamics 365 Business Central. The add-on saves you time and reduces your complex manual processes, helping you keep track of all sent and created documents.
With Anvaigo EDI (formerly Anveo EDI), you can easily exchange data
We will program a customization for you to easily bill rental contracts periodically per debtor.
With an integrated availability calculation within the system, you no longer need to switch between different systems but can directly view the availability of your rental items.
If rental items show defects or damages, it is important that a quick service process takes place.
In Dynamics 365 Business Central, you can maintain replacement items and schedule service appointments.
The following customization is also possible and popular:
With the Mobile Service App by Anvaigo (formerly Anveo), your employees can easily access Dynamics 365 Business Central (formerly NAV/Navision) on the go. And that regardless of network coverage and even offline. The module is also ideal for field staff and service technicians.
In Dynamics 365 Business Central, you can create quotation and invoice templates in your corporate design, send them from the system, and archive them. This allows you to easily bill booked times, resource consumption, and project-related purchases.
The following customizations are also possible and popular:
If necessary, we can program a convenient customization for billing recurring fees (e.g., license and maintenance fees, support quotas).
With konfipay by windata, you can automatically transfer payment orders and retrieve account transactions as well as PayPal transactions.
With Anvaigo EDI (formerly Anveo EDI), you can easily exchange data
We implement an interface for Elster exports for you.
Companies often outsource the collection of payments. For this purpose, we simply implement an interface to a debt collection agency.
With the Infoniqa Payroll 365 Add-On, companies can map the entire process of payroll accounting in a structured and automated manner.
With BELWARE XRECHNUNG, you can easily send invoices as XRechnungen XML, ensuring compatibility with government requirements.
With the OPplus 365 Add-On by Continia, you can optimize your payment transactions (import and export) with manufacturers, trading companies, or end customers. Automate your processes (settlement, pre-accounting, etc.) and gain more transparency over your payments.
It is our top priority to implement your requirements as closely as possible to the standard. Your system should be updatable and you should remain independent.
Scalability
With Dynamics 365 Business Central, you are always flexible and free. Whether it’s storage, users, or Add-Ons from AppSource – the system scales with you.
Deployment
You can currently run Dynamics 365 Business Central on servers in your own company (On-Premises), online (from the Cloud), or in a hybrid environment.
Transparency
By using interconnected data, you can easily create reports and analyses in real time, identify trends and forecasts, and make well-informed decisions. Stay one step ahead of the competition!
Microsoft Tools
You can seamlessly integrate the ERP system with Microsoft tools (e.g., Microsoft 365, Power Platform) and experience the unified Microsoft look and feel. What are you waiting for?
Expertise
We bring over 20 years of experience as a Microsoft-certified ERP partner in the mid-sized sector! We understand the challenges of renting and help you, for example, keep track of all rental properties with Dynamics 365 Business Central.
We understand the central role of change management in the ERP project and have seamlessly integrated it into our project methodology. Our clients can rely on us to collaboratively implement a future-proof ERP project.
Why anaptis? Discover the advantages that will make your heart beat faster:
We prefer a standard-based software approach and first assess if a requirement can be solved with the standard. This is how we ensure that you remain independent and
The costs of an ERP introduction are highly individual and vary from company to company because they depend on many factors (e.g., deployment method, requirements, number of users, current data quality, internal effort). For a cloud ERP solution, the subscription is decisive, and you pay monthly or annually per user. For a local installation/On-Premises version, there are one-time license costs (per user), an annual maintenance contract, as well as internal infrastructure and possibly personnel costs.
In our blog article “Purchase of ERP Software: How to Define Your Budget” (German article), we discuss how you can roughly estimate the budget for an ERP introduction.
Alternatively, if desired, there is the option to lease your ERP project with us. For example, you can work with our leasing partner MMV and pay off your investment amount through an attractive monthly rate.
The duration of an ERP introduction varies from company to company. Different factors come into play, such as size and the proportion of individual requirements. Additionally, a distinction can be made between Cloud and On-Premises solutions (German article).
The deployment of the online solution takes only a few minutes. The setup duration of your On-Premises solution is longer due solely to the setup of the On-Premises (local) components, as the necessary server systems (database, application, etc.) need to be provisioned.
Furthermore, the following points are relevant:
There are different methods of ERP introduction. Generally, a distinction is made between the waterfall model or an agile approach. We have developed our own agile methodology, which is a combination of both: Initially, we conduct high-level planning within 3-4 days (all necessary functionalities, project start, framework conditions). Detailed specifications and requirements documents are not needed.
Then, we proceed with the introduction in 4-week iterative phases or sprints. In each phase, we plan the sprint, conceptualize the tasks and budget, and execute them. At the end of each phase, the client must test the implementations and assess the quality. Only then does the next implementation phase begin. Any unfinished tasks are transferred to the next implementation phase. This process repeats in each of the implementation phases.
At the end, the implementations are compiled together. Subsequently, we train your team and allow them to thoroughly test the system before going live.
Yes, we do. In our download area you’ll find both a checklist for ERP selection and a whitepaper on ERP introduction from A to Z (only available in German).
Why anaptis? Why should you choose us as your partner company for ERP introduction from the vast Microsoft network? We’ll give you an overview of what makes us unique.
If requirements cannot already be covered by the system standard, the system can easily be expanded or customized using apps.
You can find more information in our overview of extensions for Business Central. In our success stories, we also describe a number of individual customizations.
There are several risks that can lead to the failure of an ERP project. These include, among others, underestimating the complexity, having an inadequate project team, lack of change management, or selecting an unsuitable system. You can find all the information in our blog:
We are looking forward to your inquiry!
Picture credits: ID 5fvMWp1r2n0 © Bram Naus | Unsplash (Picture rental)